Welcome to the IGF 2023 Participation Platform
You can follow the instructions below to join online the IGF 2023 sessions (being in Kyoto or wherever in the world) as an individual participant, speaker or moderator (or as a Remote Hub).
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Preliminary Note (to do only the first time): There are two options to be ready to connect to the IGF 2023 Sessions online: a) Download and install in your device the last version of the Client for Meetings and always run it when clicking the links to join the sessions (this is the RECOMMENDED option). b) Alternatively, use the multi-platform Chrome web browser to open the virtual meeting links (you will need to download this web browser to your device, if not installed yet). |
1. Check in the IGF 2023 Schedule the sessions you want to join and create your Personal Schedule:
a. Click any session you are interested to join and then click on "Add to My Schedule" at the right side (login with your personal account if/when requested)
(Note: Remote Hubs need to login with the account that created the Remote Hub).
b. You can also download the Calendar link in order to get a reminder.
2. To connect to a session from your device, open your Personal IGF 2023 Schedule and click on the "Join HERE" link of any individual sessions you want to access. You can also get the access link directly from the session's page
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3. To request the floor in the session, please use the raise hand feature of the online platform Zoom. Everyone wanting to actively participate will need to login into the online platform.
Additional Note: The online participation platform is standard for basic usage - chat, video, presentations and transcription -. However, there is also a quick guide available. We also suggest you access the Test Room in order to test your audio prior to the event.
Please, also check these Accessibility Hints
Do panelists and audience use the same link?
Participant/panelist having added the session to their schedule, will have a link on their "Personal Schedule" page to access the session: They will receive in their email address a personalized connection link.
When is the activation of session links?
Shortly before the session.
Organizers and speakers will receive links separately or also need to register for workshop to get link?
They also need to register to get their personalized link to join the session.
How far in advance of the session start time should the moderators and panelists log on to the session link?
15 minutes
If speakers want to share slides should they send ppt in advance to the host or just do it during their speech?
It is preferable that panelists directly share the slides, as they can control them by their own.
The session proposer can also share / link the slides in the session description in advance.
Will session organisers and hosts be connected before the session?
In Webinar format organizers/panelists can join 15 minutes before the session and discuss/test together last details before opening the session to the public.
We recommend speakers and moderators meeting at least 15 minutes prior to the start of the session, as most breaks in between sessions are of 15 minutes.
We encourage onsite/online moderators to invite online speakers to join the session also well in advance, via the Zoom link available on the session page.
There will be technical and support staff in the conference room.
Online moderators manage the virtual participation of the speakers and attendees on the Zoom link, by welcoming participants, conveying questions from the chat to the onsite moderator, responding to queries, and more.
Can panelists also play a recorded video?
Yes, panelists simply would need to enable the "Share computer sound" option when sharing the screen. Also optionally enable the option "optimize for full screen audio video-clip".
Shall we have a virtual background if our speaker have no presentation files?
Any used virtual background has to be compliant with the UN rules and IGF Code of Conduct.
Who can access the questions raised from the audience in advance?
The owner of the session -having edition permissions on it-.
How to register for the IGF 2023?
All participants, including speakers, moderators and rapporteurs, need to be registered for the IGF 2023 via the registration platform INDICO. The registration and collection of badges can be done at the registration area of the IGF 2023 venue during the following times:
• Wed 4 Oct: 14:00-17:00 hrs
• Thu 5 Oct: 10:00-17:00 hrs
• Fri 6 Oct: 10:00-17:00 hrs
• Sat 7 Oct: 10:00-17:00 hrs
• Sun 8 Oct: 07:30-18:00 hrs
• Mon 9 Oct: 07:30-18:00 hrs
• Tue 10 Oct: 07:30-18:00 hrs
• Wed 11 Oct: 08:00-18:00 hrs
• Thu 12 Oct: 08:00-18:00 hrs
Online participants should also register for the IGF 2023 via INDICO for official records. The sessions of the IGF, with exception of the Lightning Talks, will have a hybrid component (with online participation). The Zoom link will be made available by the IGF Secretariat on the session pages of the IGF 2023 schedule.
Where can I find the IGF Schedule?
The interactive schedule is available in the menu of the IGF webpage.
The IGF increases efforts to avoid printing papers. For participants to navigate throughout the week, we highly recommend participants to download the IGF App (Android, iOs), on which the latest schedule is reflected.
How can the organizer edit their session page?
Organizers need to be logged in to the IGF account that was used to submit the session.
Once logged in, the organizer should click on the edit button on their session page. Some fields cannot be updated by the organizers, such as the length or timing of the event (and, in some case, the speakers). In case you encounter a problem, please contact the Secretariat.
What is the role of a Rapporteur?
All session reports should be submitted by the session rapporteurs through a report page linked to the session proposal. Each rapporteur should submit a report as soon as possible after the session concludes.
How can interested participant attend a session online and/or onsite?
Onsite participants are informed via the interactive schedule and the session page about the timings and location of the sessions.
All participants can add a session to their calendars, by downloading a calendar invite from the session page. This invite will also include the Zoom link to join the conference remotely. We encourage active online participation, by sharing comments and questions in the chat and by raising your virtual hand.
Specifically, we invite the session moderators to recognize the remote hubs participating in their sessions, as forms of organized participation coming from different countries.